Output Class 3 - Land and Seabed Data Capture and Processing
In this section...
- Annual Report 2007/08 homepage
- Chief Executive's overview
- Strategic direction 2007/2008
- LINZ's performance 2007/2008
- LINZ information
Output Class 3 involves the collection of data for specific public policy, operational business or legislative purposes. It includes the capture and processing (receipt, validation, authorisation, manipulation, updating) of hydrographic, topographic, land title, and survey (cadastral and geodetic) information.
There are two outputs in this output class:
310 Delivery of the Land Rights Registration and Cadastral Survey Systems, and
320 Generation of the National Authoritative Geospatial Record.
Output 310 – Delivery of the Land Rights Registration and Cadastral Survey Systems
Mostly third-party funded
The delivery of accurate and timely services in relation to the land rights registration and cadastral survey systems, including:
- registration of land title transactions
- issue of new land titles
- authorisation of cadastral survey datasets, and
- updating of the cadastral survey reference system.
| PERFORMANCE MEASURE | PERFORMANCE |
|---|---|
| QUANTITY | |
| 614,000 (est) titles documents (instruments) will be processed from electronic lodgement (range for year 552,600-675,400). | 514,006 documents were processed from electronic lodgement for the full year. The total number of titles processed during the year from all sources dropped significantly due to the downturn in the housing market. The proportion of titles documents processed electronically was higher than expected – 73.4% of all titles documents against a target of 68.0%. |
| 286,000 (est) titles documents will be processed from paper lodgement (range for year 257,400-314,600). | 186,150 documents were processed from paper lodgement for the full year. The total number of titles processed during the year from all sources dropped significantly due to the downturn in the housing market. The proportion of titles documents processed from paper records was lower than expected – 26.6% of all titles documents against a target of 32.0% – due to the higher than expected uptake of e-dealing. |
| 14,000 (est) cadastral survey datasets will be processed from electronic lodgement (range for year 12,600-15,400). | 13,414 cadastral survey datasets were processed from electronic lodgement for the full year. |
| 1,000 (est) cadastral survey datasets will be processed from paper lodgement (range for year 900-1,100). | 2,553 cadastral survey datasets were processed from paper lodgement for the full year. Paper lodgement of cadastral survey datasets ceased in September 2007, when electronic lodgement of survey plans became mandatory. Actual paper lodgements far exceeded the forecasted figure due to a large influx of paper lodgements in late August 2007, prior to the mandatory date. |
| QUALITY | |
| A minimum "good" rating will be achieved in the quality category of quarterly independent telephone surveys of randomly selected regular customers. | The standard of "good" has been met or exceeded in every month. |
| All titles documents will be processed according to standards set by the Registrar-General of Land. | Monitoring in the processing centres confirms that titles documents were processed to the Registrar-General of Land's standards. Audits of title documents carried out in the Auckland, Hamilton and Christchurch processing centres have substantiated that there are no significant issues relating to capture and processing quality. Recommendations were made to strengthen the titles quality assurance processes relating to the processing of S145s and departmental dealings, and for a more consistent approach to the processing of S145s and departmental dealings across all centres. These recommendations are in the process of being implemented. |
| The level of error ratings recorded against titles as recorded in the Corrections Register will be 0.2% or less. | The error ratings recorded were lower than 0.21% of titles issued or re-issued in each processing centre. |
| All cadastral survey datasets will be processed and integrated into Landonline according to standards set by the Surveyor-General. | Monitoring in the processing centres confirms that cadastral survey datasets were processed to the Surveyor-General's standards. An audit of the Hamilton Processing Centre was undertaken in February. No significant issues were identified. |
| TIMELINESS | |
| A minimum "good" rating will be achieved in the timeliness category of quarterly independent telephone surveys of randomly selected customers. | The standard of "good" has been met or exceeded in every month for electronically processed surveys and titles. Paper surveys achieved the "good rating" for two out of the three months reported. Since October 2007, the timeliness rating for paper survey plan processing has not been included in the survey. This is due to the mandatory electronic lodgement of survey datasets. |
| The Landonline system will be available 99.5% of the time between 7am and 9pm on Monday to Thursday, 7am to 7pm on Friday, and 9am and 5pm on Saturday. | The Landonline system was available 99.8% of time for the year. |
| 95% of titles documents will be processed from paper lodgement within 15 working days. | 96% of title documents were processed from paper lodgement within 15 working days. |
| 90% of cadastral survey datasets will be processed from electronic lodgement within 10 working days. | 95.7% of cadastral survey datasets were processed from electronic lodgement within 10 working days. |
| 90% of cadastral survey datasets will be processed from paper lodgement within 20 working days. | 65.5% of cadastral survey datasets were processed from paper lodgement within 20 working days. With the introduction of mandatory electronic lodgement of e-survey on 1 September 2007, low performance is attributed to higher than forecast volumes. The processing focus was given to achieving the performance standard for electronic lodgement. The majority of paper plans lodged in the lead-up to the September mandatory date had been sitting with survey firms for lengthy periods, and accordingly, there was no externally driven demand to have these processed within the 20-day timeframe. LINZ maintained contact with lodging firms to ensure that, where required, paper plans were processed in a timely manner. |
Output 320 – Generation of the National Authoritative Geospatial Record
Part third-party funded
This output involves the delivery of those services necessary for the generation of the national authoritative geospatial record, ie the geodetic reference system, topographic and hydrographic information, and the electoral spatial reference dataset.
| PERFORMANCE MEASURE | PERFORMANCE |
|---|---|
| QUANTITY | |
| 60 (est) topographic maps will be printed (range for year 55-65). | 73 maps were printed. Sales of some sheets were higher than expected. This occurs periodically due to major events such as the Coast to Coast competition. |
| 56 (est) hydrographic charts will be printed (range for year 51-61). | 70 charts were printed. To maintain stock levels and availability of all charts, a few additional charts required reprinting due to higher than estimated usage. |
| 1,000 (est) geodetic control marks will be surveyed and/or maintained (range for year 800-1,200). | 1,285 marks were surveyed or maintained for the full year. |
| Electoral spatial reference dataset actions: 2,900 (est) electoral agency addressing queries will be processed (range for year 2,400-3,400). | 2,179 address locations were processed for the full year. Resources were used to meet Statistics New Zealand’s focus on updating meshblocks. The last six months were on target, with 1,207 queries processed. |
| QUALITY | |
| All topographic and hydrographic data generated will meet the required standards as assessed by quality assurance audits. | Actions were undertaken in accordance with standards and confirmed by quality assurance audits. Two hydrographic audits were undertaken during the reporting period. One looked at the acceptance process for digital chart data and the other at the receipt of hydrographic survey data. |
| All geodetic data generated will meet the quality standards of the Surveyor-General as assessed by quality assurance audits. | Actions were undertaken in accordance with standards and confirmed by quality assurance audits. An audit of the provision and availability of geodetic data was completed. All actions as the result of the audit have been completed to ensure quality standards are met. |
| All electoral spatial reference dataset actions will meet the quality standards in the service level agreements with Statistics New Zealand, the Electoral Enrolment Centre, the Chief Electoral Office, and the Surveyor-General, as assessed by quality assurance audits. | Actions were undertaken in accordance with standards and confirmed by quality assurance audits. |
| TIMELINESS | |
| 95% of new data, maps or charts will be available in the databases or for dissemination within 20 working days after acceptance. | The standard was met 100% for new maps. No new data was produced in the year. No new charts were produced in the year. |
| 95% of notified critical changes, errors or omissions to topographic data will be available on NZTopoOnline within four working days of acceptance for individual features. | No critical errors, charges or omissions were notified for inclusion in NZTopoOnline during the reporting period. |
| 95% of new geodetic data will be available in the databases or for dissemination within 20 working days of receipt. | 95.7% of new geodetic data was available in the reporting period. |
| 90% of address location requests will be processed within 10 working days of receipt. | 91.9% of address location requests were processed to the standard. |
| Outstanding addressing queries will be followed up with territorial authorities every 20 working days. | 37.7 % of outstanding queries were followed up within standard timeframes. The electoral work is carried out in the processing centres. Due to the mandatory date for electronic lodgement of survey datasets in September, electoral resources were diverted to clear the higher than forecast number of paper plans lodged. This work is now back on track. |
| 90% of Statistics New Zealand meshblock edits will be completed within 10 working days. | 98.3% edits were completed within the standard timeframe. |
90% of territorial authority data supplies (roads or addresses) will be completed:
|
88.0% of edits were completed within the standard. 81.3% of edits were completed within the standard. 100% of edits were completed within the standard. Due to the mandatory date for electronic lodgement of survey datasets in September, electoral resources were diverted to clear the higher than forecast number of paper plans lodged. This work is now back on track. |
Financial performance
| Actual 30/6/07 $000 |
Actual 30/6/08 $000 |
Voted 30/6/08 $000 |
|
|---|---|---|---|
| 18,038 | Revenue Crown | 17,726 | 18,550 |
| 23,843 | Revenue other | 21,848 | 23,579 |
| 41,881 | Total revenue | 39,574 | 42,129 |
| 52,884 | Total expenses | 46,365 | 48,790 |
| (11,003) | Net surplus/(deficit) | (6,791) | (6,661) |
For an explanation of this planned deficit, refer to note 20 in the Notes to the Financial Statements.
