Output Class 1 - Policy Advice

In this section...

This class of output includes the provision of policy advice to the Government and to the Minister relating to land, property and seabed information as well as the provision of ministerial support.

Output 110 - Policy Development & Ministerial Servicing

This output involves the provision of policy advice, briefings and support on matters relating to departmental functions and the provision of support to the Minister, which includes:

  • draft replies to ministerial correspondence
  • answers to Parliamentary questions
  • draft speech notes
  • draft communication releases
  • briefing notes, and
  • the production of the Department’s accountability documents (i.e. Estimates, Statement of Intent, Annual Report, Output Plan).

The policy advice function encompasses new policy proposals, reviews of legislation, proposed new legislation, reports to Cabinet, Cabinet committees and Parliamentary select committees, and consultation with, and advice to, other departments on policy matters relating to departmental functions.

PERFORMANCE MEASURE PERFORMANCE
Quantity
Policy advice, briefings and support on matters relating to departmental functions provided to the Minister.

Standard: As requested		 For the year ended 30 June 2009, 267 briefing and submissions were provided to the Minister.
Provision of ministerial support services as required, including:
  • draft replies for letters to the Minister, including Official Information Act requests, and
  • draft responses to Parliamentary questions.
Standard: 300 ministerials processed.
(Range is 250–350)		 For the year ended 30 June 2009, the following services were undertaken for ministerial support services:

71 ministerials were processed

28 Parliamentary questions (written) were received

2 Parliamentary questions (oral) were received

All requests were responded to in the appropriate timeframes.
Accountability documents (as indicated in the description) completed.

Standard: 100%		 The 2007/08 Annual Report was completed on time and to the appropriate legislative requirements.

The 2009–2012 Statement of Intent was completed on time and to the appropriate legislative requirements.
Quality
All policy advice, reports and draft responses for the Minister's signature will meet the policy advice/ministerial communication quality standards.

Standard: A minimum rating of 'good' in six monthly assessments by the Minister.		 Ministerial feedback is received throughout the year on the quality of all policy papers.
% of draft Cabinet papers accepted by the Minister without substantive amendment to the underlying policy (ie excluding minor editorial or style changes).

Standard: 95%		 For the year ended 30 June 2009, 11 Cabinet papers were accepted by the Minister. Of those 11 papers, 10 were accepted without substantive amendment to the underlying policy.

Standard: Not Achieved (91%)
% of draft responses to ministerials accepted by the Minister without substantive amendment to the underlying policy (i.e. excluding minor editorial or style changes).

Standard: 95%		 For the year ended 30 June 2009, 71 ministerials were processed. Of those, three were returned with amendments.

Standard: Achieved (96%)
Timeliness
All policy advice will be delivered to specified deadlines agreed with the Minister (including any agreed extensions).

Standard: 100%		 All timeframes were met throughout the year.

Standard: Achieved (100%)
Provision of draft responses to Ministerial correspondence within 10 working days or by a date agreed with the Minister's office.

Standard: 100%		 All draft responses were provided to the Minister's office within 10 working days or the date agreed.

Standard: Achieved (100%)
Provision of draft responses to Parliamentary questions to deadline.

Standard: 100%		 All responses to Parliamentary questions were met.

Standard: Achieved (100%)

Financial performance

Output Class 1 - Policy Advice

Actual
2008
$000		   Actual
2009
$000		 Voted
2009
$000
(22) Net surplus/(deficit) 31 (9)
2,496 Revenue Crown 2,803 2,839
– Revenue other – 45
2,496 Total revenue 2,803 2,884
2,518 Total expenses 2,772 2,893
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