Survey Lodgement and Validation Process

The survey validation process has three major steps:

• pre-lodgement check
• lodgement
• validation

Pre-lodgement check

You can save yourself time and avoid requisitions by thoroughly checking your Cadastral Survey Datasets (CSDs) before you send them in to LINZ. LINZ has a number of tools to help you. You can use:

• the Survey Pre-Lodgement Guide (the checklist LINZ staff use before accepting CSDs for lodgement)
• the Material Requisition List (LINZ's comprehensive list grouped under specific headings)
• the Pre-Validation Tool (Landonline e-survey customers only)

It is very important that each CSD is carefully checked before it is lodged with LINZ. The Material Requisition List (MRL) is a checklist for items that will be requisitioned during the validation process. The list was discussed with the New Zealand Institute of Surveyors and other stakeholders.

The validation process provides a limited check and only material items are requisitioned.

Plans may also be subject to random audits which cover a more comprehensive range of items including field checks. The surveyor's quality assurance (QA) process should aim to ensure that all aspects of the survey and CSD are correct.

The LINZ cadastral survey audit process is currently being reviewed. A revised list of audit items will be published on the Surveyors web page. It will cover a similar range of items to the previous list published as Appendix B of the OSG Standard 4 Version 2

Lodgement

Electronic lodgement

Landonline e-survey customers are able to lodge CSDs electronically.

Manual lodgement

You can make manual lodgements through the post or at a LINZ Processing Centre. Manual lodgements for CSD s cost more and will take longer to process than the same lodgements done electronically.

Validation

We check your CSD against the Surveyor-General's Rules for Cadastral Survey 2002/2.

If LINZ finds material errors in your CSD it will be requisitioned and you will have to resubmit the CSD and pay a resubmission fee.

Clarify a requisition or rejection

If one of your CSDs has been requisitioned by LINZ and you would like a further explanation:

• Please contact LINZ on 0800 ONLINE (0800 665 463) and they will arrange for an explanation to be provided. Please ensure that you have the plan number on hand.

Request a review

If you wish to seek a review of the reasons for a requisitioned CSD:

• Please complete a "Review of Rejection/Requisition Reasons" form and forward this to the Processing Centre Manager of the office where the dealing was lodged. Processing Centre addresses are given on the form.
• You can obtain a copy of the form by selecting one of the links:

• The Processing Centre Manager, on receipt of the completed form, will have the matter investigated and the outcome of the review communicated to you.
• Please do not resubmit your CSD until you have received a response from the Processing Centre Manager.
• Please include the fully completed form when resubmitting your CSD.

You can check the Surveyor Generals standards, policies and guidelines.

Resubmission/Representation Fees

The Cadastral Survey (Fees) Regulations 2003, which came into force on 1 July 2003, included the provision for a fee to be charged on items that are resubmitted to LINZ after being requisitioned.

You can see the resubmission fee rates on the Fees and Charges Schedule.