Title validation process

The titles validation process has three major steps:

• pre-lodgement check
• lodgement
• validation

Pre-lodgement check

You can save yourself time and money by checking your documents before you send them in to LINZ. You can do this by:

• using the Dealing Pre-Lodgement Checklist (a quick summary of the 10 most common reasons for the requisition or rejection of land title dealings)
• using the Titles Requistion/Rejection Item List (LINZ's comprehensive list of Requisition/Rejection Items grouped under specific headings)
• checking the RGL's standards, polices and guidelines
• using the Landonline Pre-Validation Tool (e-dealing customers only)

It is very important to that each document is carefully checked before it is lodged with LINZ. The Titles Requistion/Rejection Item List allows you to be clear on the requirements for the validation process. The list was discussed with the Law Society and other stakeholders.

Lodgement

Electronic Lodgement

Landonline e-dealing customers can lodge simple title transactions electronically. e-dealing is the fastest, most cost-effective way of lodging simple title dealings.

Manual Lodgement

You can also make manual lodgements through the post or at a LINZ Processing Centre. Manual lodgements for simple title transactions cost more than the same transactions lodged through e-dealing.

Validation

We check your documents against the Titles Requistion/Rejection Item List. These items are considered to be triggers for requisitions or rejections because they are material to the legal requirements governing the registration of land title transactions. If LINZ finds errors in your title dealing and it is rejected you will lose your initial priority in the processing queue. Title requisitions retain priority.

Clarify a requisition or rejection

If one of your lodgements has been rejected or requisitioned by LINZ and you would like a further explanation:

• Please contact LINZ on 0800 ONLINE (0800 665 463) and they will arrange for an explanation to be provided. Please ensure that you have the dealing or plan number on hand.

Request a review

If you wish to seek a review of the reasons for a requisitioned or rejected dealing:

• Please complete a "Review of Rejection/Requisition Reasons" form and forward this to the Processing Centre Manager of the office where the dealing was lodged. Processing Centre addresses are given on the form.
• You can obtain a copy of the form by selecting one of the links:
  
  

  PDF format (152KB)	Please select this option where you wish to print the form and then complete
  Doc format (53KB)	Please select this option where you wish to complete the form electronically, then print form or email completed form

• The Processing Centre Manager, on receipt of the completed form, will have the matter investigated and the outcome of the review communicated to you.
• Please do not resubmit your dealing until you have received a response from the Processing Centre Manager.
• Please include the fully completed form when resubmitting your dealing.

Resubmission/Representation Fees

The Land Transfer Amendment Regulations 2003, which came into force on 1 July 2003, included the provision for a fee to be charged on items that are resubmitted or represented to LINZ after being requisitioned or rejected.

You can see the resubmission fee rates on the Fees and Charges Schedule.

Resubmission Fee Factsheet (pdf 112Kb)