Relocation of Taranaki Deeds Records

30 November 2010

During December 2010 and January 2011, all Taranaki deeds records will be moved from our Hamilton Office to Archives New Zealand’s Wellington office at 10 Mulgrave Street.

There will be no public access to records during the main move periods. Please ensure you plan any land records-related research around the dates outlined in the Hamilton record relocations fact sheet (PDF 275KB). You can also refer to the full schedule of record locations.

If you need access to records for an urgent business need during the move periods, we will do our best to accommodate you.

After the records are relocated, some of the Deeds Indexes, other indexes and searching aids will be digitised. Over the coming months we will be working with Archives New Zealand to determine the best approach for making these images available to users in future through the internet.

Viewing and ordering copies of records

Records transferred to Archives New Zealand can be viewed free of charge. Copies of records are available for a charge, subject to conditions.

All Deeds records moved to Archives will be available on request from mid-late January 2011. Please check with Archives New Zealand Wellington on 04 499 5595 to confirm the exact date of availability before visiting.

Lists of the records will eventually be available on Archway, Archives New Zealand’s online catalogue.

To search Deeds Indexes and Register records held by Archives New Zealand, they require one of the following:

  • the Legal Description (Appellation) or title of the parcel of land, or
  • the surname of owners of the land until circa 1900, or
  • the Deeds Index reference.

Legal descriptions can be found on rating valuation notices or rates demands, or by searching maps held on some local council websites. Rating rolls held by some city and district councils may also list the historic legal descriptions for properties.

The surname of the owners of the land or the Deeds Index reference can be found by ordering a copy of a Certificate of Title using the Land Record Order Form.

Copies of records retained at Recall or that are transferred to Hamilton can still be requested following our standard record request process.

Why the move?

The move is part of our broader strategy to ensure paper records throughout the country are preserved and accessible to the public over the long term.

As well as complying with the requirements of the Public Records Act 2005, the transfer of these records to Archives New Zealand will ensure appropriate storage arrangements for the historical land records most often accessed by historians and other researchers. Archives New Zealand operates secure and climate controlled environments with dedicated staff to help researchers.

Further information

A schedule of record move dates is provided in the fact sheet above. Please contact LINZ Customer Support on 0800 665 463 if you require any further information.

Media enquiries:

The refreshed LINZ website will be here soon.

You’ll still be able to access the same information, but you’ll notice a change in the design and layout of the site.

Read more about the changes.