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Core Paper Records Project

Much has happened since the last Core Paper Records Project update

At a glance

  • LINZ received tenders from local organizations to house and manage certain LINZ paper records. All the tenders were carefully scrutinised and subjected to storage and management criteria developed by LINZ with Archives New Zealand. None of the local tenders met all the criteria;
  • LINZ chose Recall, a document management specialist with a New Zealand-wide network of storage facilities, to store and manage certain paper records Recall met all the criteria;
  • In August 2000, the Government decided that no special facilities would be provided for the storage of paper records in LINZ branch office areas (Invercargill, Nelson, Blenheim, Hokitika, Gisborne, Napier, New Plymouth). Cabinet reconfirmed this decision in March 2001;
  • Consequently, as branch offices close low-access paper records will move to the appropriate Recall facility (eg Discharged Mortgages, Documents). High-access paper records (eg Deeds Books, Indexes) will move to the appropriate LINZ regional office;
  • All customers will still have access to all LINZ's land records. All requests for land records should be made to LINZ.

The present

LINZ's new access system for paper records is up and running. For the first time, customers can order records via the Internet and by fax. More information is now available to help customers find the record they want.

Customers can order copies all types of records through Skylight except for some records that cannot be copied, due to their size and fragility. If you wish to view these records, please visit the appropriate regional office.

As of November 2001, LINZ has closed offices in Invercargill, Nelson, Blenheim, Hokitika, Gisborne and Napier. New Plymouth office is set to close in 2002.

The future

The Core Paper Records project and the rollout of Landonline, LINZ's digital land title and survey plan system, mean that LINZ now has the best ever documentation of its records. Storage and management standards for paper records are the highest they have ever been.

The changes being made to the way LINZ land records are stored and managed will ensure that all land records are stored safely and securely for generations to come and will continue to be readily accessible to all New Zealanders.

 
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