Paper Records Implementation Programme FAQ

Here you can find answers to common questions about how LINZ will be storing, preserving and providing access to its historical paper records.

If you have a question you would like to ask, please email info@linz.govt.nz.

Why is the Paper Records Implementation Programme being undertaken?

This programme of work stems from the need to plan for the preservation of and access to LINZ’s historical paper records. This is linked to the move to 100% e-lodgement through Landonline, the closure of public counters, and the future closure of three of LINZ’s processing centres.

What will the programme achieve?

The key focus of the programme is to put in place appropriate arrangements that ensure ongoing accessibility to records and the appropriate storage for preservation of historical records.

How long will it take until changes are made?

The programme is expected to be completed by mid 2012, in line with the completion of processing centre closures, but some changes may be made incrementally during the next few years.

Who is LINZ working with?

LINZ is working very closely with Archives New Zealand in relation to the local storage of records, leading up to the closure of our processing centres.

LINZ has already liaised with a number of customer groups, particularly in the development of the Core Paper Records Strategy, which was released in 2007. As LINZ identifies possible solutions relating to the access and preservation of records, we will look to seek further input from some users.

How will I know what’s going on and when things are changing?

These web pages will be updated as and when there are developments or changes. If you have any questions, please email info@linz.govt.nz.

Is LINZ going to digitise historical records?

Digitising records allows for greater access and helps protect original, historical documents. LINZ holds millions of records, many of which have been digitised and these images are available for purchase or viewing through Landonline or the land record ordering service. The cost of digitising further selected records sets will be assessed along with analysing affordable options to make more information about records available online.

Given land professionals have Landonline, will all records (core survey and title, historic, etc) be available electronically to the public?

It is not the intention of this programme to create an equivalent of Landonline for the public. Core records can currently be ordered using the land record order form or you can request an appointment to view records. As part of this programme, LINZ is analysing options for making information electronically accessible to assist with locating original records.

There are a number of organisations besides LINZ who can provide copies of survey and title-related documents that have already been digitised. In addition, there are third party property record providers that can help with land record searches, reports, research and other value-added services.