Future Record Locations
The move to electronic lodgement of land transactions through Landonline has meant a significant reduction in manual processing work carried out by our processing centres. As a result, three of our five processing centres (Auckland, Wellington and Dunedin) will close and the historic records held with them will be relocated.
Schedule of Wellington records moving
The first office to close will be our Wellington Processing Centre, on 23 April 2010.
Most records held in the Wellington Processing Centre will be moved between December 2009 and January 2010. Survey field books, traverse records, and records relating to the Gisborne land district will be moved between January and February 2010. Download a factsheet (PDF 283KB) showing these main periods, including the availability of records.
The following tables outline where the most commonly used records from the Wellington Processing Centre will be moved to. Items being relocated to Archives New Zealand will be listed in their Archway system shortly after they have been transferred.
Our aim is, where possible, to store record sets locally by the land registration district they relate to.
Find future locations of Wellington-held records:
- Crown grants
- Crown records
- deeds
- documents
- legalisation cards
- microfilm
- plans (SO, DP, ML)
- plans (deeds plans)
- plans (roll plans)
- plan registers
- provisional registers
- registers & indexes
- survey field books & traverse records
- warrants
Crown grants
The original early land grants, later replaced by Certificates of Title.
| Land registration district | Relocating to |
|---|---|
| Wellington | Archives New Zealand (Wellington) |
| Hawkes Bay | Archives New Zealand (Wellington) |
| Gisborne | Archives New Zealand (Auckland) |
Crown records
Non-survey and title records. These include Crown purchase records.
These items are being split between Recall and Archives New Zealand. Please contact us to determine the location of the particular item required.
| Land registration district | Relocating to |
|---|---|
| Wellington | Archives New Zealand (Wellington), and Recall (Wellington) - request via LINZ website |
| Hawkes Bay | Archives New Zealand (Wellington), and Recall (Wellington) - request via LINZ website |
| Gisborne | Archives New Zealand (Auckland), and Recall (Wellington) - request via LINZ website |
Deeds
Deeds are the earliest system for transferring and dealing with land. They are the most common example of registers and indexes.
| Land registration district | Relocating to |
|---|---|
| Wellington | Archives New Zealand (Wellington) |
| Hawkes Bay | Archives New Zealand (Wellington) |
| Gisborne | Archives New Zealand (Auckland) |
Documents
Also known as 'instruments'. These are the legal documents dealing with sale and ownership of land which are lodged at LINZ (eg Certificates of Title, easements, mortgages, etc).
| Land registration district | Relocating to |
|---|---|
| Wellington | Recall (Wellington) - request via LINZ website |
| Hawkes Bay | Recall (Wellington) - request via LINZ website |
| Gisborne | Recall (Wellington) - request via LINZ website |
Legalisation cards
Used to reference statutory actions against parcels on survey plans.
| Land registration district | Relocating to |
|---|---|
| Wellington | LINZ (Hamilton Processing Centre) - request via LINZ website |
| Hawkes Bay | LINZ (Hamilton Processing Centre) - request via LINZ website |
| Gisborne | LINZ (Hamilton Processing Centre) - request via LINZ website |
Microfilm
A range of microfilm / aperture cards covering each survey plan.
Wellington and Gisborne Māori Land Court copy cards are relocating to the respective Māori Land Court.
| Land registration district | Relocating to |
|---|---|
| Wellington | Archives New Zealand (Wellington) |
| Hawkes Bay | Archives New Zealand (Wellington) |
| Gisborne | Archives New Zealand (Auckland) |
Plans (SO, DP, ML)
Plan sequences deposited as legal representations of land. The main sequences are Survey Office (SO) Deposited Plan (DP) and Māori Land (ML). These are all available through Landonline.
| Land registration district | Relocating to |
|---|---|
| Wellington | Recall (Wellington) - request via LINZ website |
| Hawkes Bay | Recall (Wellington) - request via LINZ website |
| Gisborne | Recall (Wellington) - request via LINZ website |
Plans (deeds plans)
Plans supporting the deeds records by showing land areas that have been divided up by particular deeds.
| Land registration district | Relocating to |
|---|---|
| Wellington | Recall (Wellington) - request via LINZ website |
| Hawkes Bay | Recall (Wellington) - request via LINZ website |
| Gisborne | Archives New Zealand (Auckland) |
Plans (roll plans)
Large plans stored in rolls, often some of the older plans. Many have Survey Office (SO) references and are available through Landonline.
| Land registration district | Relocating to |
|---|---|
| Wellington | Archives New Zealand (Wellington) |
| Hawkes Bay | Archives New Zealand (Wellington) |
| Gisborne | Archives New Zealand (Auckland) |
Plan registers
Registers recording all plans as they were lodged, in numerical order.
| Land registration district | Relocating to |
|---|---|
| Wellington | LINZ (Hamilton Processing Centre) - request via LINZ website |
| Hawkes Bay | LINZ (Hamilton Processing Centre) - request via LINZ website |
| Gisborne | LINZ (Hamilton Processing Centre) - request via LINZ website |
Provisional registers
An interim title issued for land held by the Crown or under Māori Land Court jurisdiction.
| Land registration district | Relocating to |
|---|---|
| Wellington (vols 1 - 13) | Recall (Wellington) - request via LINZ website |
| Wellington (vols 14 - 24) | Archives New Zealand (Wellington) |
| Hawkes Bay | Archives New Zealand (Wellington) |
| Gisborne | Archives New Zealand (Auckland) |
Registers & indexes
Registers were used to record details, often cross-referencing information to other records such as plans. These include block registers, survey district registers, reserves registers, etc. Indexes are cross-references to the registers and to a wide range of other records (eg section indexes, tenure indexes). Most of this information is now available through Landonline.
These items are being split between LINZ (Hamilton) and Archives New Zealand. Please contact us to determine the location of the particular item required.
| Land registration district | Relocating to |
|---|---|
| Wellington | Archives New Zealand (Wellington), and LINZ (Hamilton Processing Centre) - request via LINZ website |
| Hawkes Bay | Archives New Zealand (Wellington), and LINZ (Hamilton Processing Centre) - request via LINZ website |
| Gisborne | Archives New Zealand (Auckland), and LINZ (Hamilton Processing Centre) - request via LINZ website |
Survey field books & traverse book records
The earliest records of surveys. Surveyors use field books to record measurements taken in the field. Traverse books provide a record of coordinates for each survey mark within a survey.
| Land registration district | Relocating to |
|---|---|
| Wellington | LINZ (Hamilton Processing Centre) - request via LINZ website |
| Hawkes Bay | LINZ (Hamilton Processing Centre) - request via LINZ website |
| Gisborne | LINZ (Hamilton Processing Centre) - request via LINZ website |
Warrants
A means of transferring land, used prior to the introduction of the Land Transfer system in the 1870s.
| Land registration district | Relocating to |
|---|---|
| Wellington | Archives New Zealand (Wellington) |
| Hawkes Bay | Archives New Zealand (Wellington) |
| Gisborne | Archives New Zealand (Auckland) |
