Known Issues for e-survey

Plan Generation|Layout Sheets – missing mark labels, bearings and or distances

After diagrams have been laid out on the Layout sheets, some users are finding that not all mark labels, bearings and/or distances are displaying, despite these layers being turned on in Maintain Diagram Layers screen and Maintain Individual Diagrams screen shown in the following screen shots:

Below is an example of missing mark labels (highlighted yellow) yet all the other mark labels are displaying:

If you find any diagrams, that you have laid out, are missing either some mark labels, bearings and/or distances, then the only way to get those labels back is to do the following:

• Close Layout Sheets
• Open Define Diagrams
• Re-define a NEW diagram over the one(s) that is/are corrupt
• Delete the original diagram
• Close Define Diagrams (this will also save your new diagrams)
• Open Layout Sheets – layout the new diagram and check that all labels are now displaying

Note: Resizing your diagrams in Define Diagrams will not work.

There are cases whereby no labels are displaying at all over the entire diagram or sheet.  This is different to the above issue, so please check that you have added the appropriate layers in Maintain Diagram Layers before doing anything.

New marks on SO plans being captured with a plan reference of DP

Currently in Landonline there is a bug that is causing NEW marks on SO plans to be incorrectly named if the “Mark type abbreviation” and or the Mark State” are amended after an XML import or if a NEW mark is added in manually.

Examples of the problem are illustrated below.

In Landonline 3.19.26 an SO plan 528393 captures a new mark with the name Peg 6 SO 528393, Mark Type Peg, Plan Ref SO 528393

When trying to amend the new mark to AP 6 SO 528393, upon changing Mark Type Abbreviation to “AP” and selecting mark type PIN the Plan reference and mark name are incorrectly changed to DP 528383. This happens with any of the different mark types.

If only the Mark type is changed e.g. from PEG to OTHER, when the mark state is NEW only the Plan reference is automatically changed to DP. The Mark Name remains as SO.

When this situation occurs the Mark is displayed on the plan as “6 DP 528393” but shown in the Mark and Vector report as Peg 6 SO 528393.

To fix a new mark on an SO plan that has been automatically updated to DP due to changing the mark type, mark type abbrev or manually entered new mark follow these steps:

In the mark capture screen go to the edit button, select the correct Mark Type Abbrev and Mark type.

Temporarily change mark state to old, then manually change the mark plan reference to SO, select ok.

In the Mark information box at the bottom of the mark capture screen change the mark type from old to new. Select Ctrl and S buttons at the same time to save this change.

If an amendment is made to the plan reference field, for a single mark, using the Mark Information box located at the bottom of the mark list screen, and the Mark State is set to New the mark name and plan ref will not match.

The example below amends a new plan ref to an “LT” when the mark state is still set as New. This combination isn’t correct (new mark state with an existing plan ref.) but want to point out how this scenario can arise.

Also if a single edit is made using the Mark Information box (located at the bottom of the mark list screen) and the Mark State is changed from either old or adopted to New, only the Plan Reference field automatically updates to the new plan reference not the mark name.

It is recommended all single mark edits be made using the edit button located in the right hand panel of the mark list.

It is recommended the Mark Information box only be used for multiple mark edits.

In the new Schedule/Memorandum tab, when creating a Schedule of Existing Easements the ‘Creating Document Reference’ field will draw down all current interests against the head title(s) (as long as these are entered in the Survey Header | Comprised in Reference fields)

Within the Schedule of Existing Easements table under ‘Creating Document Reference’  if there are more than 6 documents  it will appear they are not all listed after you select the drop down option in this field

However they are all listed.  See the Action points below to see how to view the entire list.

In order to see all the current interests listed in the ‘Creating Document Reference’ drop down list:

• Select the drop down arrow for the field to open the list
• If the document you want is displaying then click on it
• If the document you want is not displaying simply use the mouse wheel to scoll up or down to select the required document (do not select anything until you find the document you require)

There have been instances where a user cannot populate their schedule completely as they encounter the following issue after selecting from the ‘Shown’ drop down list:

This is due to incorrectly created new Parcel Appellations back in Capture  or in your 3rd party software (which will import them in the wrong format)

The following screen shot is what an incorrect Parcel looks like in the LandXML file:

In the following screen shot, Lot 1 Deposited Plan 4000005 has been captured correctly with the correct Appellation Format (highlighted blue), however,  Lot 2 DP 4000005 has not been captured correctly (highlighted yellow)

In the Parcel List screen select’ Edit’ on the incorrect appellation (e.g. Lot 2 DP 4000005) – the sceen shot below shows the incorrect Appellation Format of ‘Other’

How to correct the incorrect newly captured appellation in your Parcel List screen

• Open the Parcel List screen
• Select the incorrect newly created appellation that looks like the one highlighted yellow in the screen shot below:

• Select ‘Edit’ and change the Appellation Format from ‘Other’ to ‘General’ and select OK

• The amended parcel detail screen will display the following and you need to re-enter the following fields (as shown in the following screen shot):
  • Parcel Type
  • Parcel Number
  • Plan Type
  • Plan Number

• Select OK
• The parcel does not need to be relinked
• Close the Parcel Detail screen and Spatial window (if open)
• Go back to the Schedule/Memorandum tab and re-enter the details into your selected table
• If capturing new parcels in your 3rd party software, never place the plan number in the Parcel Name field for new appellations being created

There is an on-going issue with road names in Plan Generation | Layout Sheets. 

Where new surveys create new road polygons, the new roads are normally captured as one new polygon and given an appellation in that survey. 

In the example below this plan created two polygons for road (Lot 901 and Lot 902).  You can see there are several road names inside Lot 901 and Lot 902.  

In the spatial window below, if we concentrate on Meadows, Charlbury and Lydiard Drives you can see that there are 3 road names in the one polygon.  The polygon is closed off by the areas circled blue but not where the areas are circled red and highlighted yellow. 

In the DCDB days (Digital Cadastral Database) under the Department of Survey & Land Information (DOSLI), we spent time and closed off road polygons to create smaller polygons for roads to satisfy councils and other end users of our data.  This is not the case for new surveys that create new road formations:

In Plan Generation Define Diagrams, this is reflected as per spatial above.  All the road names highlighted in yellow below are all contained within 1 polygon (the formation of Lot 902 from Diagram 1 above):

When the Layout Sheets are opened, the system looks for the polygon shapes that are within the diagram created in Define Diagrams.

In this example, as the adjoining road names (Charlbury Drive and Lydiard Drive) are contained within one polygon (to define Lot 902 on the abutting plan) one of these road names will be incorrect.

In this instance the road name circled red (Charlbury Drive) is incorrect – it should be Lydiard Drive: 

To amend this road name, select and hide it.  Then write the correct road name in ‘User Added Text’ and position on the layout sheets at the correct location.

There may be other situations where by you may see an incorrect road name appear in Layout Sheets.  Please ensure that you check your layout sheets before generating the images and undertake the following steps to correct those road names.

Where an incorrect road name is displayed in the Layout Sheets do one of the following options to:

Option 1

• Select the road name
• Move the road name to the correct location if its displayed incorrectly
• Add the correct road name in User Added Text in the correct location

Option 2

• Hide the road name
• Add the correct road name in User Added Text in the correct location

When users find work using the following action:

The CSL_S07 TA Certification screen opens up.

If users select ‘Search’ then theCLW_S02c - Find Work / Request screen opens up and users can change the Search Criteria from TA Certification Work to Request or Request Manual Copy

However if the user selects either Request or Request Manual Copy an error message returns and user is thrown out of Landonline

For now, if you need to Find Work or a Request please use the Find Work/Request icon in Workspace on the left hand side of your Workspace screen:

It has been identified that at times Captured Marks disappear from the Spatial Window at Capture.

Some of the instances where this occurs are:

• just after the Spatial Window is opened and all you see is the view of NZ – the spatial display does not zoom to your captured data area
• linking or unlinking marks
• after an exception process has been undertaken to move nodes in Landonline

If you find your captured marks are not displaying for any of the above reasons do the following:

1. Open the Mark Capture window
2. Select the ‘Refresh’ button on the right hand side of the screen
3. Close the Mark Capture window
4. On the spatial window select ‘Capture’|’Refresh’

Marks should now display again.

• Open Define Diagrams
• Create a dummy diagram
• Save and close Define Diagrams
• Open Layout Sheets