Known Issues for e-survey

Since Landonline Release 3.20, some surveys are getting the following fatal at Prevalidation, even though the Automated Schedule/Memorandum is completed and matches capture.

This Y027 rule is indicating that captured parcels have been removed from spatial capture or the parcel list (or both).  These parcels may have been in the original Schedule/Memorandum (possibly attached as a Supporting Document), but do not display in the current Schedule/Memorandum any more.  These edits, to capture, may have occurred prior to the 3.20 release.

Looking at the Schedule/Memorandum tab, it may not be obvious as to what is wrong, in fact it may look correct and complete.  The problem is that the schedule/memorandum still thinks there is a link to those parcels (now removed) that would have been originally listed in any one of the tables used.

If possible, obtain a copy of the original Schedule/Memorandum and identify those deleted parcels and the tables they were in – see example below:

ORIGINAL SCHEDULE before changes made in Capture:

CURRENT SCHEDULE after changes made in Capture – looks correct but the system is still holding the old values in a table back end,  therefore the changes need to be updated (the lines highlighted yellow have been changed and don’t match the previous schedule)

If it is not possible to recall or there is no copy of the original Schedule/Memorandum they were listed in, then edit ALL lines in the Schedule/Memorandum tab using the steps outline below:

Steps:

• Select the affected line (where the removed parcels were once populated.)
• Selected the ‘Edit’ button in the ‘Line’ group box

  

• Selected the ‘Clear’ button directly below the ‘Shown’ box

  

• Using the ‘Preview’ window, re-enter the ‘Shown’ and ‘Dominant Tenement’ fields (any fields that have new values now)
• Selected ‘Update Line’

  

Repeat these steps for all tables where the deleted parcels were originally created in or in some cases edit and update all lines entered on this tab

Once the lines have been updated ensure the data is saved and the document re-attached:

Re-run Prevalidation

Plan Generation|Layout Sheets – missing mark labels, bearings and or distances

After diagrams have been laid out on the Layout sheets, some users are finding that not all mark labels, bearings and/or distances are displaying, despite these layers being turned on in Maintain Diagram Layers screen and Maintain Individual Diagrams screen shown in the following screen shots:

Below is an example of missing mark labels (highlighted yellow) yet all the other mark labels are displaying:

If you find any diagrams, that you have laid out, are missing either some mark labels, bearings and/or distances, then the only way to get those labels back is to do the following:

• Close Layout Sheets
• Open Define Diagrams
• Re-define a NEW diagram over the one(s) that is/are corrupt
• Delete the original diagram
• Close Define Diagrams (this will also save your new diagrams)
• Open Layout Sheets – layout the new diagram and check that all labels are now displaying

Note: Resizing your diagrams in Define Diagrams will not work.

There are cases whereby no labels are displaying at all over the entire diagram or sheet.  This is different to the above issue, so please check that you have added the appropriate layers in Maintain Diagram Layers before doing anything.

In the new Schedule/Memorandum tab, when creating a Schedule of Existing Easements the ‘Creating Document Reference’ field will draw down all current interests against the head title(s) (as long as these are entered in the Survey Header | Comprised in Reference fields)

Within the Schedule of Existing Easements table under ‘Creating Document Reference’  if there are more than 6 documents  it will appear they are not all listed after you select the drop down option in this field

However they are all listed.  See the Action points below to see how to view the entire list.

In order to see all the current interests listed in the ‘Creating Document Reference’ drop down list:

• Select the drop down arrow for the field to open the list
• If the document you want is displaying then click on it
• If the document you want is not displaying simply use the mouse wheel to scoll up or down to select the required document (do not select anything until you find the document you require)

There is an on-going issue with road names in Plan Generation | Layout Sheets. 

Where new surveys create new road polygons, the new roads are normally captured as one new polygon and given an appellation in that survey. 

In the example below this plan created two polygons for road (Lot 901 and Lot 902).  You can see there are several road names inside Lot 901 and Lot 902.  

In the spatial window below, if we concentrate on Meadows, Charlbury and Lydiard Drives you can see that there are 3 road names in the one polygon.  The polygon is closed off by the areas circled blue but not where the areas are circled red and highlighted yellow. 

In the DCDB days (Digital Cadastral Database) under the Department of Survey & Land Information (DOSLI), we spent time and closed off road polygons to create smaller polygons for roads to satisfy councils and other end users of our data.  This is not the case for new surveys that create new road formations:

In Plan Generation Define Diagrams, this is reflected as per spatial above.  All the road names highlighted in yellow below are all contained within 1 polygon (the formation of Lot 902 from Diagram 1 above):

When the Layout Sheets are opened, the system looks for the polygon shapes that are within the diagram created in Define Diagrams.

In this example, as the adjoining road names (Charlbury Drive and Lydiard Drive) are contained within one polygon (to define Lot 902 on the abutting plan) one of these road names will be incorrect.

In this instance the road name circled red (Charlbury Drive) is incorrect – it should be Lydiard Drive: 

To amend this road name, select and hide it.  Then write the correct road name in ‘User Added Text’ and position on the layout sheets at the correct location.

There may be other situations where by you may see an incorrect road name appear in Layout Sheets.  Please ensure that you check your layout sheets before generating the images and undertake the following steps to correct those road names.

Where an incorrect road name is displayed in the Layout Sheets do one of the following options to:

Option 1

• Select the road name
• Move the road name to the correct location if its displayed incorrectly
• Add the correct road name in User Added Text in the correct location

Option 2

• Hide the road name
• Add the correct road name in User Added Text in the correct location

When users find work using the following action:

The CSL_S07 TA Certification screen opens up.

If users select ‘Search’ then theCLW_S02c - Find Work / Request screen opens up and users can change the Search Criteria from TA Certification Work to Request or Request Manual Copy

However if the user selects either Request or Request Manual Copy an error message returns and user is thrown out of Landonline

For now, if you need to Find Work or a Request please use the Find Work/Request icon in Workspace on the left hand side of your Workspace screen:

• Open Define Diagrams
• Create a dummy diagram
• Save and close Define Diagrams
• Open Layout Sheets