Landwrap July 2014 - Issue 110

Landwrap July 2014 - Issue 110

Transmissions under section 72 Property Law Act 2007

A new e-dealing transmission type "Survivorship – s72 Property Law Act 2007" is now available.

Where a company is a joint proprietor and the company is removed from the companies register, its interest can be devolved to the joint tenants under s72 Property Law Act 2007. The new transmission type can be lodged to record the change of ownership to the remaining joint owner(s).

Canterbury Earthquake Disturbed Geodetic Marks

At the end of July, approximately 300 new geodetic marks will be added to Landonline and the Geodetic Database.

These marks represent the post-earthquake disturbed positions of geodetic marks which existed prior to the earthquakes.

The marks themselves have all been resurveyed after the earthquake, and have been assessed as stable, so remain suitable for use as control for surveys. The term “disturbed” simply indicates that the marks have moved during the earthquakes in a way that is not consistent with the deep-seated block shifts in the surrounding area.

Any Cadastral Survey Datasets (CSDs) currently underway should be checked to see if geodetic marks they link to are affected. New measured observations should link to the new (disturbed) mark. Pre- earthquake adopted observations should link to the original mark. Mark names and descriptions have been updated to make it clear which mark should be linked to, which in some cases could include intermediate positions where marks have been disturbed by more than one earthquake.

Further information is available at http://www.linz.govt.nz/disturbed-geodetic-control-marks (//www.linz.govt.nz/disturbed-geodetic-control-marks)

A&I forms just got better

With the release of Landonline 3.10, improved functionality and editing features mean that Landonline-generated A&I forms are more user-friendly than ever.

More details will pre-populate onto the A&I form

More of the information you enter when you prepare an e-dealing will flow through to the A&I form. This includes:

• transferors and transferees names for transfer instruments
• all obligations / fixed sum details will display for a mortgage
• where a mortgage contains additional clauses these will display.

Provision for Grantor and Grantee names to be manually entered is provided for easement instruments.

The A&I form is now easier to edit

The new A&I form preview document is now resizable and in an easier to edit Word type format, with editing tools available from the menu. Directly editing the document before it is saved to file is now easier.

You can save or print the A&I form from the preview screen.

You can now record evidence for high-risk transactions

Section 5 of the A&I form (Client Identification section) now includes an area to capture secondary identification details. This is where the person identifying the client can refer to extra evidence of identity for transfers and mortgages and for high-risk transactions. Examples of a high-risk transaction include a transfer or mortgage of unencumbered land.

The Secondary Identification section should be used to record secondary ID that has been obtained from the landowner, for example a rates demand or utility account, and the independent checks that have been made to corroborate ID documentation and satisfy yourself that you are dealing with the landowner.

This section is also useful to record why you have determined that a transaction is not a high-risk transaction, for example you may know the landowner personally and can vouch for their identity.

Firms who use their own office template A & I forms should update their templates to reflect this change.

Why you should consider using Landonline-generated A&I forms

The improvements outlined above should increase the many benefits of using the Landonline- generated A&I forms. From a systems and procedures point of view, benefits include:

• Reduction in effort as once the dealing has been prepared in Landonline the information will automatically flow through to the A&I form.
• Minimising errors on the Register that may result from needing to duplicate e-dealing details into both Landonline and the firm’s A&I form templates.
• A greater level of certainty for Conveyancing Professionals during the certify and sign stage that the information they review in Landonline mirrors the information recorded on the client’s A&I form.

Thank you to those customers who provided input into the recent improvements to Landonline functionality. If you would like to be involved in future enhancements please log in to the Landonline enhancement prioritisation wiki (http://landonline.linz.govt.nz/edealing/wiki) .

For more information on the recent Landonline enhancements please refer to the Landonline Release
3.10 update for conveyancers (http://www.landonline.govt.nz/sites/default/files/system- support/Titles%20Release%20Notes%20for%20Workspace%203.10.pdf) .

Advanced Survey and Title Services update

In March 2014, LINZ sent out a customer survey to all cadastral surveyors and conveyancers to help inform the modernisation of Landonline.

1,541 Landonline users responded to the survey with 548 users suggesting enhancements. The top 15 most requested enhancement categories from respondents are shown in the following pie chart:

The results of the survey have been considered along with feedback from meetings with the New Zealand Law Society, the New Zealand Institute of Surveyors, the Auckland District Law Society, the Institute of Cadastral Surveying, LINZ staff and suggestions in the Landonline enhancement wiki. This process has generated a large number of future requirements for ASaTS, including:

• Developing a new interface that is intuitive and aligned with popular software. Where possible users will be able to complete tasks on a single screen.
• The ability for users to customise their notifications so they can be kept up to date on relevant information with minimal disruption.
• If a transaction requires confirmation from the Māori Land Court it is possible to request this through Landonline.
• Automatic notification to lending institutions when their mortgages are registered.
• To make it possible to send notices of sale to territorial authorities directly from Landonline.   New tools that will speed up the drafting of new titles.
• Allow users to view transactions they have submitted to LINZ, and to communicate directly with LINZ staff through new communication tools.
• Faster searching, with results being provided from partial or incomplete information.
• Autocomplete search suggestions will be available when appropriate.
• Improved street address searching so users can easily find records using a street address.
• The ability for users to import and export complete and partial survey information into and from Landonline.
• The ability to import and visualise 3D boundary information.

LINZ will hold stakeholder meetings over the next few months to discuss the proposed improvements and to answer your questions. These meetings will be advertised through Landwrap and on the LINZ website once the dates are confirmed.

LINZ is also currently working on a Detailed Business Case for Cabinet that includes all of these enhancements. It is intended to submit the business case to Cabinet for consideration in November/December 2014.

We will be keeping Landwrap readers informed of programme milestones and important information. To stay abreast of latest developments, bookmark the ASaTS programme page (//www.linz.govt.nz/about-linz/news-publications-and-consultations/consultation-projects-and-  reviews/better-property-services/future-proofing-linzs-survey-and-title-system) .

Provide feedback on the LINZ website refresh

Customers will be able to provide feedback on the refresh of the LINZ website during the first week of September.

Sessions will be held as follows:

The rest of the customer groups will have sessions held during the week of the 1st of September.
If you’re interested in attending one of the sessions please email the LINZ Digital Services team (mailto:DigitalServices@linz.govt.nz?subject=Website%20refresh%20user%20sessions) . Invitations will be sent out next month.

The refreshed site, due to be launched the end of September, is all about making it easier for you – our customers - to find the information you need from LINZ.

A key part of the refresh is that the Landonline and LINZ sites will be merged, reducing the need to go back and forth between the two sites for information. The Landonline log in page and the way Landonline works will not change.

Other changes are:

• audience landing pages have been created for surveyors and for lawyers and conveyancers, so all the information you need is in one place.
• the site search will return more accurate results thanks to an improved search engine and better metadata
• we’ve included a Knowledge Base, which will hold technical information around the property surveying and transaction processes.
• the site will have a more contemporary look and feel.

You can find more information on the LINZ website (//www.linz.govt.nz/website-refresh) about the refresh. This video (//www.linz.govt.nz/osi/refresh) gives an overview of what we're doing and why we're doing it.

If you have a question, please feel free to contact the Digital Services team (mailto:DigitalServices@linz.govt.nz?subject=Website%20refresh) at LINZ

Uniprint settings

Please review the correct settings below and ensure your settings comply with these, because if there are any unwanted fees incurred due to incorrect settings, credits may not be granted.

In order to minimise printing failures, which can result in unwanted search charges, it is important to have the correct Uniprint settings on your computer. Below are the correct settings for Uniprint 5 and Uniprint 4, both of which are currently supported by LINZ.

If you do experience printing issues, or would like assistance with confirming your Uniprint settings please call our Technical Support team on 0800 665 463.

How to access the Uniprint settings

Double click on the Uniprint icon in your system tray (you may need to be logged in to Landonline for this to be available)