While most documents are lodged electronically in Landonline, it is also possible to manually lodge title transactions.
If you’re new to this, ‘instruments’ is a term used to describe documents that are lodged for registration with us in a property dealing.
The manual lodgement process is open to everyone, but it still needs to meet all the exact legal requirements for transactions in the land registration system. These pages set out the basics, but they can only be a general guide and you may find you need legal advice.
Note: This information is not intended to constitute legal or other professional advice. We recommend talking to a solicitor to avoid delays and additional charges for re-submission. If you are in any doubt as to the meaning of any of these terms, you should consult a solicitor.
Before you begin
Before you get started with the step-by-step below, here is some must-know information:
- You must prepare the legal documentation required – the information we provide here is to help you lodge the document. You need to talk to a legal professional if you need assistance preparing the documents for registration.
- Your paper documents must be presented to either our Hamilton or Christchurch office. You can do this in person, by courier or by post. Lodgement will happen at 9am the next business day, unless you opt for priority lodgement. You might also want to order a copy of the new title.
- Your documentation will need to include proof of identity of the person who signed the documents. This is to prevent identity fraud, and there are strict requirements outlined in the Standard for verification of identity.
- Any survey data related to your title lodgement must be lodged by a licensed surveyor. See Surveying for more detail.
- There is a fee for manual lodgement – see survey and title fees (refer to the ‘Manual’ figure in the table).
- When your documents are received, we will check to see if they meet the legal requirements under the Land Transfer Act 1952 and the Land Transfer Regulations 2002. If they do not, they may be queried (requisition) or sent back (rejection) – see below for more information. A re-submission fee may be payable.
- Some constraints apply to manual dealings:
- 250 unique titles per dealing (ie. at one time)
- 200 titles per instrument
- 50 instruments per dealing.
- If you lodge a document and then decide to withdraw it before registration, you can do this by completing the withdrawal of unregistered instruments form. You can also apply to have your fees refunded.