Published date
Topic
Land registration, Landonline

Issue 194

In this edition:

Landonline Web Search 

Landonline Dealings 

Landonline Survey

Landonline Web Search

Search-only Users 

Are you a Landonline customer who only uses ‘Search’?  

Did you know we have a new and easier way to search and receive property information? Landonline Web Search is our new web-based application and a replacement for e-Search.  

Web Search gives you the same great property information with an improved and streamlined search experience. Here are some of the key changes:

  • You no longer need to authenticate yourself using a Digital Certificate or renew it on a regular basis  
  • Web Search can be accessed from any computer or mobile device anywhere, anytime
  • A visual map view which includes aerial imagery helps you find the information, titles, instruments and survey plans you need
  • Choose how you would like to receive your search information: PDF via email, view on screen or download.

Best of all Web Search is easy to use. By making the change you can farewell the need for a Legacy Landonline subscription and application downloads. Giving you the flexibility to use Web Search anywhere, anytime.

Getting started is easy. Log into Web Search using your current Landonline login credentials:

Web Search

If you need help our extensive support content is a great place to get started:
Landonline support resources

Landonline Dealings

New functionality available

From 10 March, Landonline users who are using old and unsupported versions of Citrix Client software will not be able to access Landonline. 

  • This means that Legacy Landonline users will need to update their Citrix Client software in order to gain access.
  • Our concern is that software no longer supported by a vendor will not receive security updates, subsequently presenting a potential security risk to both users and Landonline. 
  • From late last year, Legacy Landonline users received a warning message during login if they were using an older version of Citrix.

Consultation on Authority and Identity Requirements for E-Dealing Standard and Guideline 

The Registrar-General of Land will shortly open consultation on the proposed new Authority and Identity Requirements for E-Dealing Standard and the Authority and Identity Requirements for E-Dealing Guideline.  

The proposed new standard and guideline will bring together the existing guidance and the interim guidance that was published in the Authority and Identity Requirements and Electronic Signing of Documents Interim Guideline 2020.

Key stakeholders were invited to comment on an earlier draft of the standard and guideline and their feedback is incorporated into the proposals. This will now be your chance to share your thoughts on the proposals.

We will let you know when consultation has opened, likely to be late April or early May. It will be available on our consultation page:
Whakapāpātanga | Consultations

Alterations to the Register Guideline 2024 published 

The Registrar-General of Land has published the Alterations to the Register Guideline 2024 – LINZ OP G 01306.  

The guideline sets out the Registrar’s powers to alter the register under section 21 of the Land Transfer Act 2017 and provides guidance on how to request an alteration to the register, how the request will be assessed, the different methods the Registrar may use to alter the register, and how practitioners can correct their own errors.

Alterations to the Register Guideline 2024 - LINZ OP G 01306

Image-only instruments – image size and quality issues 

Image-only instruments are scanned and uploaded into Legacy Landonline and, when registered, become part of the land transfer register, and embody the rights and responsibilities described within the instrument.  It is therefore important that land transfer instruments are legible once they are uploaded into Legacy Landonline.  

Increasingly, we are receiving instruments for registration that contain low quality images.  This often arises when large files are uploaded into Landonline that may contain unnecessary material like reports and photographs and/or may have been unnecessarily scanned in colour or greyscale. Problems also arise when PDF files are uploaded into Landonline instead of the recommended TIFF files.

Registration may be refused under section 39(1)(a) of the Land Transfer Act 2017 if, due to the file size or the nature of the material included with the instrument, it is impractical to capture the instrument’s data.

For tips on how to avoid these issues see:
Image-only instruments – uploading documents correctly in Legacy Landonline

Landonline Survey

Capturing Geodetic mark details

The New Landonline – Survey application allows details of geodetic marks to be editable.

Follow your usual process for capturing marks. When the mark is linked to the corresponding mark in New Landonline, the captured details will be retained.

The pre-validation report will warn you (warning C629) that the mark type or name differs from that recorded in New Landonline. You should explain these differences in your survey report.

The captured mark details including the description will be retained when the dataset is approved, for your dataset only.

Shortly after the dataset is approved, the Toitū Te Whenua geodetic team will review the captured mark details and if considered appropriate, they will update the geodetic mark.

Supporting document replacement process discontinued

Upgrades to Landonline mean we can now discontinue the ‘supporting document replacement process’ as it’s no longer necessary.  

Previously, when the only non-compliance within a Cadastral Survey Dataset (CSD) was to replace a supporting document (SUD), the signing surveyor could email a replacement SUD which we would then attach to the CSD.  

This process has limitations, including accessing captured data, reliance on staff and customer availability, and limiting enhancement to the validation process.  

Removing this process enables greater opportunity to improve the overall efficiency of the system.  

Instead of attaching the replacement SUD to an email, surveyors can now simply edit the SUD in their capture and resubmit the CSD.  

There will be no impact on non-compliance statistics as a SUD replacement has always been counted as non-compliance. Originally the process avoided a resubmission fee, however the resubmission fee is no longer payable.  

This will not affect the functionality of replacing SUDs post approval.

Approved cadastral survey dataset examples 

Examples of a wide range of CSDs approved under the Cadastral Survey Rules 2021 (CSR 2021) are now available on our website. The new page provides an index to the CSDs categorised by survey purpose or specific boundary attributes. These examples are intended to provide a guide for compliance with the CSR 2021 in terms of the category listed, but they are not necessarily examples of best practice.  

A PDF copy of the Record of Survey can be downloaded for each CSD. More examples will be added over time.  

Approved cadastral survey dataset examples

New guidance on limited title surveys

The guidance on surveys to remove limitations as to parcels has been updated in the Cadastral Survey Guidelines on our website.  

The new guidance explains the two fundamental steps that need to be applied when undertaking a survey to remove limitations. The role of occupation is often a source of confusion for practitioners and the guidance clarifies the different role that occupation plays in each step of the survey process.

Further guidance on limited titles will be developed and added at a future date.

Limited title surveys 
Cadastral survey guidelines

Field information and methodology guidance

One of the significant changes in the Cadastral Survey Rules 2021 was the requirement under rule 71(e) to include in the CSD all relevant field information, in a form that ensures permanent useability.

We have provided comprehensive guidance to help licensed cadastral surveyors comply with this requirement.  

However, the standard of field information being submitted varies greatly and some does not meet the basic requirements of completeness and useability.

We have also noticed that surveyors are not providing adequate information about the methods used to ensure compliance with the accuracy standards, as required in the survey report under rule 72(o).  For example, a list of equipment with the comment “RTK methods” does not provide sufficient explanation of how the equipment was used to ensure accuracy standards were met.

From 2 April 2024, CSDs that do not contain field information of an acceptable standard or adequate reporting on survey methodology will be requisitioned.  

The guidance on complying with these requirements is available at:

Content of a CSD – Field Information 
Reporting on equipment and methodology

We encourage all surveyors to read this guidance to understand the requirements. 

Media contact

Email: media@linz.govt.nz