Changes for surveyors as part of Landonline release 3.19

Mark Name Plan References – Edit/Multiple Edit  Functionality not Working Correctly

Enhancement: LOLCM-1299 (Internal and External)


Please note that old and adopted marks should only be captured as LT if the source plan is set ‘Not to Deposit’. New marks should always be captured as DP and never as LT.

A number of plans have come in for approval where surveyors are reporting on survey marks they have tried to capture with a “LT” plan reference but the mark name comes through as DP.

If a mark is brought into the mark capture screen with the plan reference of “LT” via an XML file, whether it is linked or not, the mark name would retain the LT reference.

If an existing mark in LOL has an LT reference and is captured via adoption (right clicking on the existing mark in the spatial capture screen, selecting adopt) the mark name would retain its LT reference. 

However if a mark is added or edited manually in the Mark Capture screen with an “LT” plan reference the mark name is not updated to LT it remains as DP. This happens if the mark state is Adopted or Old.

This causes an inconsistency between the mark name shown on the plan and the mark name shown in the Mark and Vector report.

The images below illustrate the issue.


Old and adopted marks can now be edited in the mark capture screen. For a single mark edit select the mark and then the edit button in the right hand panel.

To change the plan reference, enter the amended plan reference in the Mark Plan Ref field.

The mark name will now update to match the amended reference plan number.

To make a multiple edit select the Multiple button in the right hand panel.

Select the marks to be edited by selecting a line then holding down the control key and selecting other lines to be edited.

Amend the Plan ref field then select the apply button.

The mark name and plan reference will match.

We recommend all single edits be done using the edit button in the right hand panel of the Mark List as explained above.

If a single edit amendment is made to the plan reference field, using the Mark Information box located at the bottom of the mark list screen, and the Mark State is set to New the mark name and plan ref will not match.

The example below amends a new plan ref to an “LT” plan ref when the mark state is still set as New. This combination isn’t correct (new mark state with an existing plan ref.) but want to point out how this scenario can arise.

This can also arise when amending the Mark State from either old or adopted to New. Only the Plan Reference field automatically updates to the new plan reference not the mark name.

Both these Known Issues will be fixed in the next Landonline release.

Reference to Burdened and Benefited Land Added in the Automated Schedule/Memorandum tab

EnhancementLOLCM-1313 (Internal and External)


A change to the Automated Schedule/Memorandum has been made to allow for the use of new terminology in The Land Transfer Act 2017 of Burdened and Benefited Land. The current terminology of Servient and Dominant Tenement will remain as the Resource Management Act 1991 still uses this wording.


Schedule/Memorandum Tab:
  • The words (Burdened Land) and (Benefited Land) have been added to the headings Servient Tenement and Dominant Tenement in the first half of the Schedule/Memorandum tab:
  • In the Preview window once schedules have been added (Burdened Land) and (Benefited Land) have been added to appear underneath Servient and Dominant Tenements respectively
  • A blank area will display to the far right in the Preview window – this is normal if Height Limits are not populated
  • If Height Limits are added then these will appear in the far right hand column of the Preview screen
  • All columns ‘Purpose’, ‘Shown’, ‘Servient Tenement’ and ‘Dominant Tenement’ are set and regardless of whether Height Limits are used or not, these columns remain aligned in each schedule for ease of reading and presentation
Supporting Documents Tab:
    • After the Schedule/Memorandum has been saved and attached, it will appear as a SUD in the Supporting Documents tab.  It is identifiable as the system generated Schedule in the Comments field as ‘System attached schedule/memorandum’
    • You can view the document simply by selecting it and clicking the ‘View’ button:
    • The view of the Schedule/Memorandum:
    • If you have attached the automated Schedule/Memorandum but no longer wish to use it, complete the following steps:
      1. From the Supporting Documents tab select the ‘System attached schedule/memorandum’
      2. Select the Add/Edit button to open the CRI_S24 – Record Supporting Documents window
      3. Select the document ‘Schedule/Memorandum’ – ensure its the system attached one
      4. Select ‘Delete’ button.
      5. Select ‘OK’ to close the screen
      6. Go back into the ‘Schedule/Memorandum’ tab and remove all the entries in the ‘Preview’ window otherwise this will ‘automatically’ re-attach as a SUD upon Submit – ensure you select the ‘Save’ button before leaving this tab page
    • If you have NOT attached the automated Schedule/Memorandum but have completed some or all of the fields on this tab, go to step f) above.  Once all lines have been removed select the ‘Save’ button before moving away from this tab page
    Supporting Document Tab:
    • If you have both a manually attached Schedule/Memorandum and a System attached schedule/memorandum, make sure you need them both or remove one of them.   If you remove the ‘System attached schedule/memorandum’ also ensure you follow step f) above
    1. If you fill out the information on this tab and don’t attach it as a Supporting Document, the system will automatically attach this as a ‘Schedule/Memorandum’ when you Submit your plan – therefore if you do not want to use this tab to attach a Schedule/Memorandum please follow Step f) above
    2. Remember to select the Save button in the ‘Document’ group box to save your entries on this tab
    3. If you wish to attach your Schedule/Memorandum as a Supporting Document select the ‘Attach’ button in ‘Document’ group box
    4. If you have attached the Schedule as a Supporting document, but no longer wish to use it, please follow Steps a) – f) above
    5. If you do not want to save information in this tab or attach it as a Supporting Document, follow Step f) above

    Survey Screens References changed CT to RT

    Enhancement: LOLCM-1348 (Internal and External)


    The Land Transfer Act 2017 new terminology has changed Certificate of Title and Computer Free Hold Register to Record of Title. All references to CT will now be updated to RT.


    Screens / Notices that have had the changes applied:

    1) Manage Survey Transaction Screen CSL_S02

    When requesting the number of titles required for a survey, upon creating a CSD, the following changes have been made:

    • ‘Additional No. CT References’ now reads ‘Additional No. RT References’
    •  ‘Allocate CTs’ button now reads ‘Allocate RTs’:
    • The list of pre-allocated new title references has been re-named from ‘CT References’  to ‘Record of Title References’:
    2)  Pre-Allocation Notice

    The pre-allocation notice use to have the title of ‘Advice of Pre-allocation of Cadastral Survey Dataset and Computer Register References’   this has been changed to read ‘Advice of Pre-allocation of Cadastral Survey Dataset and Record of Title References’

    The text within the notice use to read ‘The following new Computer Register reference(s) have been allocated:’ this text has been changed to ‘The following new Record of title(s) have been allocated:’

    3) Title Allocation Screen CSC_S08 (in Capture)

    All references to CT in the title allocation screen have been changed to RT

    4) Prevalidation 

    Rule C491 referred to CT references – this has been changed to RT references for both the HTML and Plain Text Format versions of Prevalidation:

    HTML Version:

    Plain Text Format Version:



    5) Plan Generation - Define Diagrams

    The two CT icons in Define Diagrams have been changed to RT icons to enable users to ‘Select Existing Lines’ and ‘Add Selected as RT Bdy’



    The layer that draws up in 'Current Layers' the wording has been amended from 'CT Lines' to 'RT lines’



    6) Plan Generation - Maintain Diagram Layers window

    All diagrams have the ability to add an available layer called 'user added CT and Abuttals' this has been changed (for ALL diagrams both system and user defined PLUS maintain individual diagrams) to 'user added RT and Abuttals'



    7) Structured Text View on both CSD and Title plan images.

    CSD and Title Plan images under the 'Comprised In' area, is listing the head titles as CT <Title> has been changed to RT <Title>



    8) View Survey Screen

    When you double click the plan reference in the Searches Tree, this opens the 'View Survey' screen and down the bottom there is a list of 'Notices'  In the list it makes mention of Pre-allocation of Cadastral Survey Dataset & CT Reference.  This has been changed to RT References



    Plan Generation – Error Message -937 Opening Layout Sheets

    Enhancement: LOLCM-1427 (Internal and External)


    Since mid July, after some general infrastructure changes were installed into the database, causing the abutting appellations on some plans not to display in Layout sheets.  To make users aware if abutting appellations are missing we have introduced a message that will pop up just prior to the Layout Sheets opening.


    If you receive the message 32107 when opening Layout Sheets do the following:

    • Read the message
    • Copy the message  or take note of the Appellation(s) listed and the corresponding Diagram(s) that display the parcel label(s):

    • If diagrams have been defined but not yet laid out on the Layout Sheets the message will look like the following with the sheet unknown:

    • If you want this missed appellation to be displayed on your layout sheets then add it as user added text in the appropriate location on the diagram indicated in the message:
      1. missing abuttal appellation (highlighted yellow):

      2. missing appellation added as user added text (highlighted yellow):

    • Repeat for all missing parcel label appellations listed in the message and when all the required diagrams have been laid out on sheets

    Changes in Manage TA Certification for code 220(1)(b) – changed CT to RT

    Enhancement: LOLCM-1442 (Internal and External)


    When creating a certificate pursuant to Section 220(1)(b) of the Land Transfer Act there are new titles that need to be referenced and therefore should use the new terminology Record of Title (RT).


    When Surveyors or Territorial Authority Prepare Certificates:

    This change is evident in the CSL_S07a - Manage TA Certification screen:

    • Select Certificate ‘220(1)(b) and add it to your package
    • ‘New CT’ now displays ‘New RT’ in the ‘Certificate Fields’ group box
    • ‘Original CT’ now displays ‘Original RT’ in the ‘Certificate Fields’ group box
    • ‘Certificate of Title’ now displays ‘Record of Title’ in the ‘Certificate Preview’ group box
    Viewing Signed TA Certificates from Searches:

    Once the TA have signed packages they are then viewable in Searches.

    • Search on the plan number and add it to the Tree
    • Expand the plan number
    • Expand ‘Supporting Documents’
    • Double click on the ‘Territorial Authority (TA) Certificate - <#>

    • The supporting document will open up in the Image View window
    • The ‘Certificate of Title’ now displays as ‘Record of Title’ in the body of the text on the supporting document


    Last Updated: 10 November 2018