What's new in Dealings

Information on the latest updates in New Landonline - Dealings.

Add Alias and Other details for transferees

September 2023

When preparing a Transfer instrument in Simple mode, (previously known as All of Title mode) you can add Alias and other details for a transferee such as add a suffix after their name or identify if the transferee is a minor/under 20 years old.

  • Click the person outline icon to the right of the transferee
  • Add and edit the details
  • When you save, the person-outline icon will change to a blue-filled person icon.

This functionality is not available for corporate entities. 

Add alias information if required.

For more information see Prepare transfer in Simple mode.

Pending dealing

September 2023

Use the Pending dealing checkbox (known as 'change to pending dealing' in Legacy Landonline) to pre-empt changes from a dealing still pending registration. This is the first piece of this functionality which allows you to edit interest holder details (mortgagee and encumbrancee).

Pending dealing also allows you to deal with protected (hidden) titles and instruments. However, when dealing with a hidden instrument in Mortgage Instrument mode, use the Manually enter Instrument number checkbox to enter the hidden instrument number and mortgagor name.

Go to Legacy Landonline to use ‘Change due to pending dealing’ to edit owner details such as for a transfer or a mortgage.

Select the Pending dealing checkbox if required.

For more information see Prepare instruments.

View full tax statement details when signing

September 2023

Use the View PDF button on the Signing page to review the full tax statement details when completing the Tax information section (when applicable).

Screenshot of view tax details PDF button

For more information see Sign one or more instruments.

Read-only PDF of a Tax Statement

September 2023

We’ve had feedback that some users have noticed data being overridden when saving the Full form tax statement to their client management system.

We’ve introduced a Read-only tax statement option which can be used when saving to your client management system and should not override any existing data.

Screenshot of tax statements read only pdf

Note, the Read-only PDF cannot be edited. To make changes, either do this in Landonline or open the Full Form PDF.

See Save and print a Tax Statement.


September 2023

Search for and view notices sent to you, your firm, or other users in your firm from Toitū Te Whenua through the Notices app, where you can view, download, and print out notices relevant to your account from your browser.

Select the nine-dot grid icon (top-left) and then select Notices. Use the arrow to open the application in a new tab or select anywhere else along the application row to open the application in the current tab.

Screenshot of notices app via the switch apps menu

For more information, check out Notices

Prepare a mortgage in Instrument mode

July 2023

Use Instrument mode to mortgage a mortgage, an encumbrance or other interest (including lease or easement instruments).

Instrument mode is the same as Lease/Mortgage/Other mode in Legacy, but all 3 sub-modes have been combined into one form.

You will need to return to Legacy Landonline to use the following functionality:

  • deal with titles separately
  • attach an image

For more information see Prepare a mortgage in instrument mode.

 Use instrument mode if required. 'Instrument' option highlighted in the 'Morgage of' field

Logging in to the Dealings application

July 2023

The Dealings application has upgraded to our new authentication service.

You shouldn’t notice much difference when logging in, and you’ll no longer need to re-login when switching between Landonline applications, such as Search or Requests.

Changes to the Certify & Sign process

When certifying and signing, you’ll now enter your Landonline passphrase first and then your Landonline password in a separate authentication window.

  • Your Landonline password is used to authenticate you both at login and when you certify and sign. The authentication service is a standalone function which sits outside of the Dealings application. This means there is a separate pop-up window during the signing process to authenticate yourself with your password.
  • Your Landonline passphrase is used to access your digital certificate when signing, which is why it can remain within the signing window.

For more detailed information see Sign one or more instruments.

Screenshot of the Certify and Sign functionality, with the 'Certified passphrase' field marked as #1, and the 'Sign Instruments' button marked as #2
Screenshot of the New Landonline login screen with the 'Landonline passphrase' field marked as #3 and the 'Login' button marked as #4

Post-registration and correction Notices of Change

July 2023

Use the Supplementary Actions tab on your Landing page to:

  • start a Notice of Change (NoC) post-registration (PRNoC), for example for when the NoC wasn’t marked ‘ready to send’ before the dealing was registered, or
  • make a correction to information for a previously submitted NoC (CNoC). 

For more information see Notice of Change (NoC).

Screenshot showing the Supplementary Actions tab with the Instruments fields highlighted

Create and manage requests

June 2023

Create and manage your requests through the new Requests application.

Use the nine-dot icon (top left of header) to access the application. You’ll be able to see all your and your firm’s requests in one place, making it easier to track draft, pending and completed requests.

We’ve also modernised the file types you can attach by allowing PDFs. We removed the ability to attach TIFF images. Both JPG and JPEG are still accepted.

Withdraw instrument and Withdraw dealing requests are not yet available in New Landonline. These must be completed in Legacy Landonline.

For more detailed information see Landonline - Requests support.

Screenshot of Requests screen

Prepare a mortgage in Complex mode

May 2023

Use Complex mode to prepare a mortgage for only part of the land, when dealing with only some of the shares and/or interests on one or more titles, or when adding specific conditions or clauses to the instrument.

The Summary tab displays key details in read-only. Use the Preview instrument button to view, print or download the full instrument preview (which includes any ‘Add Text’ fields and certifications).

You will need to return to Legacy Landonline to use the following functionality:

  • To deal with titles separately
  • Change due to pending dealing
  • Attach image
  • Prepare an instrument with a protected (hidden) title.

For more information see Prepare a mortgage in complex mode.

Screenshot of complex mortgages, with Complex option highlighted under 'Mortgage of' field

Revert / Update instruments

May 2023

Click Revert / Update to refresh interest holder or registered owner details in a discharge, withdrawal or mortgage instrument. For example, to revert a name after it has been edited from using ‘change due to pending dealing’ or to bring through updated names from a prior instrument in the dealing. 

This is the same as the Restore button in Legacy Landonline. We are currently working on this for the transfer instrument.

Screenshot with revert/update button highlighted
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