Certify & Sign

Each instrument in a dealing must be certified and signed by an appropriate Conveyancing Professional before being released.

Before certifying an electronic instrument, the Conveyancing Professional must hold evidence in support of the matters stated in the certificate. 

Learn about the key differences with Legacy Landonline.

See also: Certify and sign.


  • You can only certify and sign if you have the correct privileges. 
    • If your Digital Certificate hasn’t been renewed onto a 2-year certificate you won’t be able to certify and sign in New Landonline. You can continue to certify and sign in Legacy Landonline until you’re renewed onto the 2-year Digital Certificate. You can still view the certifications, but not actually certify.  
    • If you need signing privileges you can apply for certify and signing rights on the Change your details page. A valid practicing certificate is required. 
    • You can ask a Conveyancing Professional in your firm to certify and sign on your behalf.
  • You can certify and sign on behalf of another Conveyancing Professional in your firm and where there are multiple Conveyancing Professionals acting for different parties within the same role for an instrument. You need to have sufficient knowledge of the dealing to make informed and accurate certifications.
  • Primary Contacts have read-only access to the Certify & Sign page.
  • Where relevant, the Conveyancing Professional will need to acknowledge that the tax information recorded in Landonline matches the information supplied in the signed paper statement. 
  • If a certified and signed instrument is reverted to draft so that edits can be made, it will then need to be re-certified and signed. 
  • Some instruments will continue to be certified and signed in Legacy Landonline when:
    • there are images attached
    • there is an Order for New Certificate of Title (OCTN).
  • We monitor the use of the Landonline system through our assurance activities. The Registrar-General of Land may revoke a practitioner’s authority to give certifications if they give a fraudulent certificate, give a certificate that is materially incorrect, or fail to comply with s 30 of the Land Transfer Act 2017. A breach of this nature would also contravene the lawyers’ Conduct and Client Care Rules and may result in disciplinary action through the Lawyers Complaints Service.
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