Common survey requisition items

The top 10 requisition items currently make up 69% of all requisitions as at June 2015. Please ensure your quality assurance process accounts for these commonly occurring requisitions.

Requisition %

M20A Insufficient or incorrect data captured

10%

M20B System information incorrect or incomplete

10%

M19B Survey Report incorrect or incomplete

9%

M19C Adopted Information does not match source

9%

M19A Content of CSD incorrect or incomplete

8%

M18B New / Existing easement schedule incorrect

7%

M20C Data for integration incorrect or incomplete

7%

M19D Plan information is unclear or ambiguous

4%

M11B Existing Non Primary parcel not shown spatially or shown incorrectly

2%

M18F Estate boundary or references incorrect or not shown for subject parcels

2%

 

M20A - Insufficient or incorrect data captured (10%)

Commonly occurring requisitions issued under M20A:

  • Renewed/Disturbed Marks – A renewed mark is a mark placed in the same position as an old mark that has been physically located. Renewed marks must be captured with old mark symbology (Rule 12.2 (d)). An old mark that is disturbed must be treated as a new mark (Rule 7.6). Rule 9.6.2 requires the Diagram of Survey to show the former identifier and the source CSD type and number for each disturbed and renewed survey mark, as well as a notation indicating that an existing survey mark has been renewed or found disturbed. Please note that recording the notation in the mark description field of Landonline does not satisfy this requirement; the notation must be on the plan face. Please refer to capturing disturbed marks for further information.
  • Sufficient Vectors - CSDs must include at least two vectors for each boundary point and for each new survey mark. (Rule 8.1(e)).
  • Donut Parcels - Where easements and covenants have been captured in the middle of a parcel, they cannot just be connected by one hanging line (even if each point has two vectors as required by Rule 8.1(e)). A single vector only does not allow the points on the non-primary parcel to be ascertained and verified in terms of Rule 8.1 (d).

M20B - System information incorrect or incomplete (10%)

Commonly occurring requisitions issued under M20B:

  • Parcels without Survey Information - The dataset type "Survey" should be used when non-boundary marks and related vectors have been captured. This is determined by the Cadastral Survey (Fees) Regulations 2003.
  • Unit Developments - The survey purpose "...with Survey Sheet" should be used when including captured data in a unit development CSD, e.g. when including survey work for stratum boundaries. If the CSD is for the final stage of a staged development, ensure that "Complete Unit Development" or "Complete Unit Development with Survey Sheet" survey purpose is used.
  • Mark Purpose – Boundary positions (new, old and adopted) should always be captured as Defined by Survey, Defined by Adoption or Accepted even when they are not on the subject parcel(s). Only survey marks not on a boundary point should be captured as “Non Boundary”. The mark purpose and class determines the level of accuracy a mark is tested against. It may also result in the position being inappropriately upgraded to a higher order of reliability. Refer to Understanding Mark Purposes for further information.

M19B - Survey Report incomplete (6%)

The survey report needs to include all the information required by Rule 8.2. There are four commonly occurring requisitions issued under M19B:

  • Horizontal Orientation – The survey report should confirm how the correct orientation has been maintained throughout the survey. Read more information about obtaining and proving orientation.
  • Reporting of Old Marks - Surveyors are required to include in their survey report an assessment of the adequacy of the number and location of old survey marks used to define boundaries and information about old survey marks not located or reasons why they were not searched for (Rules 8.2(a)(viii) and (vii)).
  • Bearing Corrections – The survey report should adequately explain the basis for any bearing adjustment applied to an adopted bearing (Rule 8.2(a)(ii)).Care should be taken to ensure the reported bearing corrections reconcile with the bearing corrections shown on the survey header (Rule 9.3(b)).
  • Incorrect Survey Report - Ensure the correct survey report has been attached and there are no pages missing from the report.

M19C - Adopted Information does not match source (9%)

Ensure that the adopted vector is in terms of the source CSD (Rule 8.4). In order to comply, full investigation and reporting of pre-validation errors C483, C445 and C455 is required. Care should also be taken to ensure that the adopted source shown in the Mark and Vector Report references the most recent CSD to measure or calculate the adopted vector.

M19A - Content of CSD incorrect or incomplete (8%)

Commonly occurring requisitions issued under M19A:

  • Missing Boundary Dimensions - Ensure that all parcel dimensions are shown on the Diagram of Survey (Rule 10.4.9(a)).
  • Subject to Part 4A Conservation Act 1987 - Notations must be noted on the Diagram of Parcels if the land under survey is subject to Part 4A Conservation Act (memorialised on the Certificate of Title). This is regardless of whether or not there are any waterways over the land. If the land is Crown land which is intended to be disposed of, it must also show this notation.

M18B - New/existing easement schedule incorrect (7%)

Ensure that the heading is consistent with the following Rules:

  • Rule 10.2.1 (b)(i) New easement information

Memorandum of Easements –used where the Territorial Authority has specified the creation of mandatory easements as part of the consent conditions.

Schedule of Easements – used for all new non-mandatory easements that are being created.

  • Rule 10.2.2(b)(i) Existing easement information

Schedule of Existing Easements – used for existing easements included in the CSD.

See also Landwrap July 2105

Ensure that the following items are correct, and that the captured data within the CSD plan and the schedule correlate:

  • Parcel identifier
  • Purpose
  • Creating document reference
  • Servient tenement

Ensure that existing easements from different creating documents are shown separately.

M20C - Data for integration incorrect or incomplete (7%)

  • Unlinked Marks - All nodes must be correctly linked to ensure that Landonline business rules run appropriately. Only non-boundary marks that have been mis-linked will be reported at pre-validation.  For boundary marks, a manual check of mark linking is required. This can be achieved by turning on the Underlying Marks layer and moving this layer to the top of the Current Layers list.  The spatial window will display the existing marks (orange circle) on top of the new marks. A visual check can be performed to confirm mark linking as a blue box will appear around correctly linked marks even when using the auto-linking function.  Care must be taken for boundary marks that are disturbed, renewed or unproven.
  • Mark Purpose – All marks must be captured with the correct purpose, in accordance with the Definitions provided under Rule 2.  A common error is capturing boundary marks as non-boundary marks.  Boundary marks must be defined in accordance with Rules 6.2, 6.3 and 6.4 (defined by survey, accepted or defined by adoption) and this information will be missing if the capture is incorrect.  Mark purpose details can be viewed in the Mark Capture screen, and ordered by mark name/purpose for ease of visual check.
  • Mark names – Rules 7.5 and 9.6.2 are a common area of non-compliance.  Ensure that all mark names contain the CSD type and number, unique identifier/name if required, and the former mark name plus notation for any renewed or disturbed marks.

 

M19D - Plan information is unclear or ambiguous (4%)

Ensure that all information on the Diagram of Survey and Diagram of Parcels is clear and legible. Care should be taken to ensure that text and symbols do not obstruct each other.

User added text such as balance distances and CT references are not checked by Landonline and care should be taken to ensure they are correct.  Unless required by the Rules, user added text should be avoided.

M11B Existing Non Primary parcel not shown spatially or shown incorrectly (2%)

Ensure all adopted vectors for easement parcels are adopted correctly, with bearing adjustments applied if applicable, and have the correct source plan provided.

Ensure each existing easement parcel is shown on a single page in its entirety and shows the required information as per Rule 10.4.2(d):

  • Easement boundaries
  • Easement identifier
  • Underlying parcel appellation

M18F Estate boundary or references incorrect or not shown for subject parcels (2%)

Ensure that estate boundaries are only shown for parcels held in separate titles and the CT references are correct and depicted in the right location.  Note that user added text, such as estate references, are not checked by Landonline and care should be taken to ensure they are correct.

Estate boundaries are not required to be shown when they are coincident with a new parcel boundary.  In this situation, the line style higher up Table 13 takes precedence, so the thick solid primary parcel boundary line style should be used.

Ensure that the CT provided in the ‘comprised in’ panel of the survey header is correct and all relevant underlying CTs are captured.  The check box ‘Limited’ should be selected if the underlying title is Limited as to Parcels.

 

Other common requisition items

  • Water Boundaries - The Diagram of Survey and Diagram of Parcels must include an annotation (in user added text) describing the legal water boundary (Rules 9.6.7(c) and 10.4.5(c)). In addition, the Diagram of Survey must include a description of the physical feature or, if adopted, the source CSD. "Adopted from Landonline" is not a correct annotation.
  • Incorrect Plan Graphics - Care should be taken with the line weights used for cross lease and unit development plan graphics. The underlying estate boundaries boundaries should be in the same heavy weight as the Lease Areas and the Units. Note that “unit” referred to in Rule 12.3 (Table 13) includes Principal, Accessory and Future Development units.
  • Unit Development Parcel Capture - All unit parcels being created should be captured aspatially. This applies to Principal Units, Accessory Units and Future Development Units. Care should be taken on Staged Developments that the “proposed” parcel from the Proposed Unit Development CSD is used to create the new unit being developed. On Redevelopments, ensure that the original unit parcel is extinguished. For full details on unit parcel capture, see Capture – Unit Development plans below.
Last Updated: 20 August 2018