In Landonline you can partially discharge or withdraw as to part of the land or as to another interest against an affected instrument.
If you partially discharge the same instrument multiple times against the same titles in the same dealing it will step down to Lodge.
Mandatory fields are marked by a red asterisk * and must be completed for successful pre-validation, certify and sign, and submission.
1: Navigate to the Prepare instrument page
To access the Prepare instrument page you can:
- Select the instrument hyperlink to navigate to the Prepare instrument page when an instrument is collapsed.
- Select the Prepare button when an instrument is expanded.
- Use the menu that looks like a 3-dot icon at the end of an instruments row and select Prepare instrument.
2: Select Complex mode
Select Complex to change to this mode. For help on preparing in Titles or Share/Interest mode, go to:
Prepare a full discharge or partial discharge instrument
Prepare a partial discharge in Share/Interest mode
3: Check the affected instrument number
Check the instrument number is correct in the Affected instrument field. This will pre-populate if there is only 1 relevant instrument on the title.
If the Affected instrument field is blank, use the drop-down menu to select the relevant instrument from the list.
If there are no instruments available for selection, you will see an info banner advising this.
To manually enter an instrument number from a pending dealing, toggle on the Change due to pending dealing toggle.
Enter the instrument number into the Affected instrument field, then press Tab on your keyboard or click anywhere to continue.
If the instrument you enter has the same number as an instrument in another land district, a Duplicate instrument number pop-up will appear. Select the correct instrument from the list, and then Continue.
4: Enter description of part of the land, if needed
If you’re discharging or withdrawing the affected instrument over only part of the land, enter the description of the part of the land into the Description of Part (if applicable) field. This is a free text field.
Ensure you include all the details required, such as Part Section Block X 1 Wellington Survey District (Lot 1 DP 1234567).
This instrument will step down to Lodge if this field is used.
If creating a dealing for a boundary adjustment, you must enter information into the Description of Part (if applicable) field.
5: Choose the interest holder's names
The existing Mortgagee/Encumbrancee/Caveator/Charge Holder/Claimant will automatically display but is read-only. However, use the:
- Change due to pending dealing toggle above the Affected Instrument to edit, add or delete the names displayed. For example, use when an instrument in a prior dealing or a prior instrument in the same dealing is changing an interest holder's name.
- Revert / Update button to re-set the interest holder’s name to reflect the Register or to update names from any prior instrument in the dealing. For example, if the interest holder details have been edited using Change due to pending dealing, it will revert to what is recorded on the Register. Or, if a prior instrument has been added to your dealing which changes the interest holder, using Revert / Update will pull through the updated names.
6: Clarify the intent, if needed
Clarify the intent of the discharge on the registered instrument, if needed, by entering information into the Clarify intent (if required) field. This is a free text field.
Make sure you clearly explain the intent. For example, 'To the effect that the residue of the title [title ref] remains subject to the caveat'.
This instrument will step down to Lodge if you enter text in this field.
7: Uncheck Reserve personal covenants, if needed
If applicable, when discharging a mortgage or encumbrance, uncheck the Reserve personal covenants checkbox if the parties haven’t made these arrangements relating to the rights and remedies of the Mortgagee/Encumbrancee.
8: Attach a PDF to support the discharge/withdrawal if needed
Skip this step and go to Step 9 if you’re not uploading supporting documents.
Use the Attach image field to add PDFs to support the partial discharge/withdrawal if needed.
You can drag and drop a PDF into the Attach image field. Or you can select Browse and upload a PDF from your files.
There is no limit on the number of PDFs you can attach, but all attachments together must not exceed 45 MB. You won’t be able to save the Prepare instrument page if any or all attachments exceed 45 MB.
Delete one or more attachments until the combined size is 45 MB or less.
You can view the attached PDF, by clicking on it. Or select Preview instrument to view the compiled instrument and attachments.
Attaching an image will cause the instrument to step down to Lodge.
9: Preview the instrument
The Summary tab will automatically update and display a read-only summary of some key details entered on the left-hand side of the page.
Use the Preview instrument button to view, print or download the full instrument preview, including any Add Text fields, certifications and signatures.
10: Save the instrument details
Save the instrument details located at the bottom right-hand side of the page.
Use Save to save the information and remain on the Prepare instrument page.
Use Save & back to save the information and return to the Instruments & Roles page.