Notice of Change (NoC)

When to send a Notice of Change

There are requirements to notify the Valuer-General and the Territorial Authority of sales or change of ownership.

The Rating Valuations Regulations require a lawyer or a conveyancing practitioner to provide certain information to the Valuer General when a property sells. This information includes:

• sale price
• agreement date
• settlement date
• GST inclusive/exclusive
• whether elements of the sale price include things other than household and/or farm chattels.  
• nature of the transaction (for example Open Market Sale).

If you are undertaking an electronic transfer, it is a legal requirement under the Regulations to provide this information via the electronic Notice of Change (NoC) function in Landonline.

Additionally, conveyancing professionals have an obligation to advise the relevant territorial authority, such as local councils, when ownership on a title changes, under Sections 30 to 36 of the Local Government (Rating) Act 2002.  

This information helps territorial authorities maintain their property records and valuation information. It means new owners can receive all future rating and valuation notices for their property.

Territorial authorities will share information from the Notice of sale or change with their valuation service provider.  

When we can't supply a Notice of Change

Landonline can't supply a Notice of sale or change if a Record of Title is hidden under s41 of the Land Transfer Act 2017 or s232 of the Family Violence Act 2018 at the time you prepare your dealing.

We recommend contacting the relevant territorial authority to discuss how the records will be updated while keeping the owners of the title safe.

How the Notice of Change works

When ownership of a title changes, a conveyancing professional records the ownership change in an instrument that will be registered against the Record of Title. They then use the Notice of Change function in Landonline to inform the Valuer General of the sale and the relevant territorial authority of the change of ownership.

Selecting Notice of Change pre-populates a Notice of Change form. The conveyancing professional reviews and updates the form, enters required information, and adds notes if needed.

When the form is complete, the conveyancing professional selects Ready to send. This prepares the Notice of Change to link to the title instrument waiting for registration.

Once the title instrument is registered, the Notice of Change is batched with other notices for the territorial authority and sent overnight.

The conveyancing professional and primary contacts also receive a copy of the Notice of Change.

Instruments where you can’t complete a Notice of Change within the dealing

For some instrument types, a NoC cannot be completed in Landonline before the dealing is submitted. In these cases, you must create a Post Registration Notice of Change (PRNoC) after the dealing is registered.

For help creating a PRNoC, see:
Create a NoC post registration (PRNoC)

Receiving Notice of Change files

A territorial authority will be sent:

• an email containing all Notice of Change forms generated on that day, sent as PDF files. Each registration of an instrument will be in a separate file
• Notice of Change information in XML format so it can be imported directly into a council's database
• a Notice of Change Lite report. 

Notice of Change emails are sent to email addresses nominated by the territorial authority. You can update these addresses at any time.

Notice of Change Lite reports

A Notice of Change Lite report shows instruments, excluding Court Orders, with ownership changes registered but no Notice of Change completed. 

Territorial authorities and the Valuer-General will be sent a Notice of Change Lite report when the conveyancing professionals didn't finalise a Notice of Change or mark it as Ready to Send.

Councils can request the conveyancing professional completes the Notice of Change post registration in Landonline.