Apply for certifying and signing rights in Landonline

How to set up certify and sign privileges for users who already have Landonline access.

You can add certify and sign privileges when setting up access for a user to Landonline, or add them after access has been set up.

Find information on setting up certify and sign privileges for users who don't have Landonline access:

Add a user to your Landonline account

Change Individual Details form.

Users need to complete the Change Individual's Details form to apply for certify and signing rights:

Change Individual Details form

Before you start

You must complete all fields marked with a red asterisk.

Only change fields you want to make changes to. If a field is not changing leave it blank. 

1: Complete the Current Details section.

Enter an email you wish to receive emails about this application in the Email address to receive confirmation field.

Email confirmation field.

Enter your firm's Landonline account name in the Account Name field.

Enter your firm's Landonline code in the Account Code field.

Enter the user's Landonline User ID in the Landonline User ID field.

Account name, account code and Landonline User ID fields.

Enter the name and date of birth of the user applying for certifying and signing rights.

The name must appear exactly as it's shown on the user's proof of identity.

Name and date of birth fields.

Users who have changed their name since signing up to Landonline need to complete the Change Name section.

Change name fields

2: Select the user access.

Scroll down the page to find the Landonline Usage Details section.

Select the arrow in the Type of user access field to bring up a menu of user access types.

Select the relevant user access.

Dropdown menu.

The Role type field will appear.

Select the arrow to bring up a menu of roles. 

Select the relevant role.

Menu of roles.

3: Select Submit.

Make sure the Landonline User checkbox is checked, and all changes are correct.

Then, select Submit.

Submit button.

You'll be sent an email with Proof of Identity and evidence forms attached.

Certify and sign email.

Find replacement proof of identity forms if you need them:

Replacement forms

4: Email supporting evidence.

You'll need to email supporting evidence for signing rights and proof of identity to:

lolsignup@linz.govt.nz

Supporting evidence must be scanned as clear, full colour PDFs and attached to the forms sent to you.

Proof of identity

Users don't have to produce proof of identity if the proof they used for their Landonline access was already certified.

If their proof of identity wasn't certified, or has expired, you'll need to attach their proof of identity to the Proof of Identify form.

Proof of identity may be:

  • both sides of a driver's licence
  • a passport
  • a firearm licence.
example of Proof of identity form showing Applicant's details text field

Proof should be certified on the Proof of Identity form.

Certifier's details section of Proof of identity form.

Users who completed the Change Name section will need to complete the attached Proof of identity - name change form and attach proof of the change to the form.

Applicants also need to attach their practising certificate to the Evidence for certify and sign rights form.

Certify and sign rights evidence form.

Dealing users evidence

Evidence can be 1 of the following:

  • Annual Practising Certificate from the New Zealand Law Society
  • Annual Practising Certificate from the New Zealand Society of Conveyancers
  • Letter of Delegation from the Māori Land Court.

Survey users evidence

Survey users need to provide a copy of their Cadastral Survey Licence from the Cadastral Survey Licencing Board.

5: Check your email for confirmation.

You'll hear from us within 5 working days of you emailing us your supporting evidence.

If we don't receive your evidence withing 10 working days we'll cancel your request and you'll need to apply again.

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